GDPR compliance software for UK GDPR and EU GDPR

  • Build your record of processing activities step by step
  • Run DPIAs in a structured way
  • Report data breaches within 72 hours
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SELF-CHECK

Signs you need GDPR compliance software

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  • DSARs and erasure requests arrive by email and deadlines slip
  • Your RoPA is out of date
  • New tools go live without a DPIA
  • No one is sure who reports a breach to the ICO within 72 hours
  • You don't have an in-house privacy team

GDPR compliance software, also called data protection or privacy management software, organizes your privacy processes in one place and makes your compliance provable. 

RoPA and data mapping

Record all processing activities step by step and keep track of your data flows.

Data protection impact assessment (DPIA)

Run DPIAs with guided questionnaires and document every decision clearly.

Data subject requests (DSARs)

Handle access and erasure requests in clear workflows with deadline tracking.

Data breaches

Assess data breaches and report them within the 72-hour deadline under Art. 33 UK GDPR.

Cookie management and consent

Collect valid consent and record it in one place.

Technical and organizational measures

Document your TOMs and review them at set intervals.

Training

Train your employees on data protection and keep attendance records as evidence.

Whistleblowing

Receive and handle whistleblower reports confidentially.

Platform

Document data protection in a structured way

  • Guided workflows and templates
  • Deadlines tracked automatically
  • All evidence in one place

Outsourced DPO

Expertise for your questions

  • Appointment as your outsourced DPO, where you need one
  • We advise you on new tools and projects
  • We support you in ICO inquiries

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40% less effort

At least 40% less internal, manual effort for compliance

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50% faster migration

Migrate data from your legacy tool 50% faster

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4,000+ companies

More than 4,000 companies in over 50 countries trust DataGuard

Hosting

Where is the platform hosted, and is the transfer covered?

Automation

Does the software trigger tasks, or does it only store documents?

Templates

Are there proven templates for your RoPA, DPIAs, and policies?

DPO access

Do you get access to a Data Protection Officer?

  DataGuard Software only Spreadsheets and templates
Hosting Hosted in Germany (EU) Depends on the provider Depends on your storage
Automation Workflows and deadlines Partly None
Templates Proven and current Usually included You maintain them
DPO access Outsourced DPO included Hire separately None
RoPA, DPIAs, and DSARs Built in Built in Separate files
Available accross the EU Managed in one place Multi-country coverage Hard to keep track
EU AI Act In the same platform Rarely No

Data protection for every team

Marketing

Document tracking tools and newsletter systems and manage consent in one place.

HR

Keep track of retention and deletion periods for applicant and employee data.

IT

Document technical safeguards and record security incidents in one place.

Management

See risks and open actions at a glance, ready for conversations with auditors.

Become GDPR-compliant in 5 steps

Kick-off

We agree on your goals and appoint your outsourced DPO if you need one.

Data inventory

Together, we map where you process personal data.

Documentation

You create your RoPA and TOMs with guided templates.

Set up processes

You set up workflows for DSARs and data breaches.

Ongoing support

We keep your data protection current with training and advice.

Success story

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"Customer requests used to push us to the edge of our deadlines—the workload was intense. With DataGuard, our processes are so streamlined that we can respond much faster."

Sebastian Breitenfeld

Head of Technology, Data and Processes at dlv

IndustryMedia
Company size501-2000

PRICING

How much does GDPR compliance software cost?

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Most GDPR tools are sold as a subscription. The cost depends on the size of your company and the features you need. Setup and training often come on top.

The biggest benefit is the time you save: with DataGuard, you cut internal, manual compliance effort by at least 40%.

See pricing →

Frequently asked questions about GDPR compliance software

What is the best GDPR compliance software?

Is GDPR compliance software required by law?

Is GDPR software worth it for small businesses?

How secure is a cloud solution?

Is GDPR changing in 2026?

Does the software replace a DPO?

Ready for simple data protection ?

  • See the platform live
  • Get your questions answered
  • Get a tailored quote
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